Club Information & Resources
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Los Altos High School clubs are created and run by students to benefit the entire campus.
Except in very rare circumstances, clubs should be accessible to all students completely irrespective of their ability to pay any fees associated with a club (including membership dues and fees to participate in trips/activities).
Students: You should not pay any membership dues or have to pay any fees to participate in club activities (regardless of where they’re held). This is prohibited.
Students who learn of clubs charging any fees are encouraged to contact ASB leadership; the ASB advisor, Ms. Bellamy; or the administration (Mr. Betancur).
Club Leaders/Advisors:
It is your responsibility to work together with your advisor and club members to determine how to finance club activities. The club as a whole should be thinking about money and costs, not individual students. Knowing that club members shouldn't be paying out of pocket, club leadership is responsible for working with the advisor to determine how to make the club viable.
Possible options include:
• Only hold meetings on campus
•Applying for a PTSA Grant. The money the PTSA awards is intended to help clubs get on their feet.
• Host fundraisers on/off campus to raise money. ASB Leadership can help you generate ideas for how to do this. Some ideas (e.g., a revenue split fundraiser with a local restaurant [Chipotle, Panda, Armadillo Willy's]) are free ways of raising money.
If you have any questions, use the question/comment link at the bottom of the page.
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In addition to holding regular club meetings, all student groups on campus are encouraged to organize events for the campus.
Examples of events a club may wish to host include tabling in the quad to raise awareness for their club or a cause, host a performance or tournament on campus, or invite a speaker to campus.
Before a club can host an event, they must (a) complete the activity request form and (b) receive written confirmation that their fundraiser was approved.
ASB will consider the proposed event’s appropriateness, safety, and compliance with Education Code when reviewing and approving events.
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Clubs are welcome to advertise on campus. This can be done by posting flyers around campus as well as having flyers for your club/event displayed on the digital displays around campus.
Guidelines:
-Flyers posted around campus may be no larger than 8.5” x 11”
-Clubs may have no more than 15 flyers posted around campus at any given time. They should not be posted in classrooms or on classroom doors without the permission of the teachers who use the classroom.
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Fundraising
Fundraising is the primary source of revenue for clubs.
Before a club can host a fundraiser, they must (a) complete the activity request form and (b) receive written confirmation that their fundraiser was approved.
ASB will consider the appropriateness, safety, and compliance with Education Code when reviewing and approving fundraisers.
Use this link to get some ideas for how to fundraise. Note that this page is currently under construction.
Important Notes about fundraising:
Fundraising on school campuses is highly regulated. Sound cash control procedures are essential from the time cash is collected until it is returned to the ASB bookkeeper. This is to deter fraud and protect everyone from accusations of wrongdoing. Your club advisor must be present and actively supervising the fundraiser. Failure to comply with this policy will result in future fundraising requests being denied.
Any funds raised must be used for for the benefit of the entire club/student group, not just individual students.
Club members cannot be required to participate in or make contributions to a fundraiser. They cannot be excluded from benefiting from the proceeds of a fundraiser as a result of their not having participated in a fundraiser.
Clubs may also encourage club members or members of the LAHS and broader community to donate to the club. Such donations are handled through the LAHS webstore. Money raised outside of the webstore may not be spent on club activities and will not be deposited into the club’s ASB account.
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Carefully review this document before making any purchases.
Email gina.brownson@mvla.net and nicolas.betancur@mvla.net if you have any questions.