TO CHARTER A CLUB
This is the final step in the charter application process. You’ll share your club constitution with ASB in this step. The information provided here will be used to update the club section of this website.
After you’ve found at least three other members to be part of your club, you’ll need to work on a constitution. You should consider involving your prospective club advisor in this process.
Once you’ve found a staff member to advise your club and they’ve read your completed club constitution, use this link to send the staff member(s) an advisor contract. They must sign before your club charter application can be reviewed.
To Host a Fundraiser
Clubs should submit this form to request permission to host a fundraiser.
Clubs should submit this form 48 hours before their approved fundraiser. Remember to remind your advisor about the fundraiser at this point as they’ll need to pick up and return the cashbox.
To Host/Publicize an Event
Clubs should fill out this form to request permission to host an event. This can be filled out ahead of time but no later than 10 days prior to your preferred date. Clubs will be contacted by email to confirm whether their event is approved.
Clubs should fill out this form to request permission to advertise their club/event on campus.
Club Forms
Use this form to submit the minutes from your meeting. You’ll be asked to attach a copy of the meeting notes you made a copy of and filled out. Typically a club’s secretary is responsible for taking minutes and submitting them to ASB.
Fill out this form to let ASB what your club would like to purchase. Don’t do anything further until you’ve received a written update.
Use this template to take meeting minutes. Clubs are required to meet at least 1x/month in order to maintain their charter. Minutes should be taken at every meeting. Share settings must be changed so that anyone within MVLA can view the document.
Use this link to formally request that ASB purchase items on your behalf -or- request reimbursement if you were notified that the club should pay for the item. You will need to attach the Doc of the meeting minutes where the expenses were discussed and approved and copies of the original purchase receipts/invoices.
Review this document to learn before filling this form out..