START THE CLUB CHARTER APPLICATION

Club chartering is only available during the club chartering windows. The club charter windows are: Fall: typically the first 3-4 weeks of the school year; Spring: typically December-January; Fast Track Club Chartering* for the following school year is in May.

START CLUB CHARTER APPLICATION

INFORMATION YOU WILL NEED TO COMPLETE CHARTER APPLICATION:

PLEASE NOTE: only currently chartered clubs in good standing are eligible for re-chartering. Good standing = one or fewer strikes against the club charter.

  • Names & emails of the newly elected club officers for 2026-2027 (typically clubs hold elections once a year in April/May)

  • Club advisor information (please ask and confirm as they will need to sign approval for step 2)

  • When and where the club plans to meet next year (typically in the club advisors classroom, it is okay if this changes next year - please just update ASB so we have accurate information for students to find your club)

  • updated 2026-2027 Club Constitution (each year the club must review and update the club constitution to the new school year constitution)

  • Club and Club Advisor Responsibility Contract (all new club officers must sign and the club advisor for next school year must initial and sign)

  • Club Budget (tier 1 clubs must also complete a budget by stating $0 for income and expenses)

NOTE ABOUT THE ONLINE INFORMED K12 APPLICATION:

  • Club President must initiate the online application

  • Each officer completes their portion of the application

  • Each officer clicks “Continue” at bottom of window to move the application to the next person in the application approval process

    • First to complete: Club President

    • Second to complete: Club Vice President

    • Third to complete: Club Sectretary

    • Fourth to complete: Club Treasurer (tier 1 clubs can have the President complete this portion and note N/A for Treasurer postion and complete a budget by stating $0 for income and expenses)

    • Fifth to complete: Club Advisor

  • Charter Applications are fully submitted for approval after Step 5: Club Advisor signature | applications must be to Step 6: ASB Clubs Executive by the close of the chartering window

Club Chartering

Club Charter Windows

First Day of School - Last school day in August

First school day of December - Last school day of January

Fast Track for rechartering following school year an existing club: April 23, 2026 - June 2, 2026

Learn How To Charter a Club

Los Altos High School ASB encourages students to join any of the many clubs on campus. Sometimes, the club you would like to be a part of doesn’t yet exist. If so, ASB encourages you to form a new club during the club charting windows.

Once a club charter application is approved, the club is recognized as an official student group and can hold meetings, fundraise, and organize activities on campus.

Follow the steps below if you’re interested in chartering a club:

  • ASB reviews all charter requests. Part of that process includes ensuring that the proposed club does not serve the same purpose/have the same goals as an existing club on campus. Clubs that are deemed too similar in purpose may have their charter request denied.

    Therefore, before proceeding, you should review the list of existing clubs. If you find a club that’s similar to the one you were thinking of chartering, we encourage you to join that club. In many cases, it’s easier to get involved, gain leadership experience, and make meaningful contributions when you join an existing club than it is when you start a new one.

    SY24 Chartered Clubs

  • Clubs must consist of at least four (4) students.

    One student will need to be designated as the group's representative. This person will file the application for the charter and be ASB’s point of communication with the club.

    All clubs must have a teacher willing to serve as an advisor. This teacher, and/or counselor must agree to host and attend all of your club meetings and must also be present during any club events.

    ASB encourages the founding members to check with their current and past teachers to see if any of them would be willing to act as their advisors.

    Be sure to be clear with prospective advisors about the clubs plans - what tier club, frequency of meetings, any additional activities and/or fundraising.

  • A. Club Constitution

    All clubs MUST have a constitution that governs their club. Club Constitution Template can be found under the club forms section

    The constitution outlines:

    - the mission/purpose of the organization and it’s (i.e., why the club was created and the need/ functions it serves )

    -where and when it meets

    -the organizational structures (what positions exist—president, vice president, etc.—as well as their responsibilities and how students are selected for that role

    -Amendment procedure in case the constitution needs to be changed in the future

    Club charters will be accessible to all LAHS students.

    ASB recommends involving your advisor in this process.

    B. Club Budget

    ALL clubs must complete a budget.

    If tier 1 note $0 for income and expenditures. This confirms and ensures the clubs does not plan to have any expenses and has no need to fundraise.

    The budget worksheet is on the club application form

    C. Club Bylaws & Advisor Contract

    Acknowledge Reading and Understanding Bylaws: The Club Representative and Club Advisor must acknowledge that they have read and understand the club bylaws and guidelines to function as an official club on campus and outline roles and responsibilities.

    Advisor Requirements: The Club Advisor, who must be a certificated district employee, must be present at all club activities, including meetings, events, and fundraisers. If unavailable, another certificated staff member must substitute.

    Tier Classification: Classify the club into one of four tiers based on activity levels, meeting times, and financial activities

    Club officers and Club Advisors must sign a contract acknowledging that they’ve read your constitution, completed a club budget, and understand what’s expected of them as a club advisor.

    This is part of the club charter application form. Link to the application can be found under Club Forms

  • INFORMATION YOU WILL NEED TO COMPLETE CHARTER APPLICATION:

    PLEASE NOTE: only currently chartered clubs in good standing are eligible for fast track chartering. Good standing = up to one strike against the club charter.

    • Names & emails of the newly elected club officers for 2026-2027(typically clubs hold elections once a year in April/May)

    • Club advisor information (please ask and confirm as they will need to sign approval for step 2)

    • When and where the club plans to meet next year (typically in the club advisors classroom, it is okay if this changes next year - please just update ASB so we have accurate information for students to find your club)

    • updated 2026-2027 Club Constitution

    • Club and Club Advisor Responsibility Contract (all new club officers must sign and the club advisor for next school year must initial and sign)

    • Club Budget (tier 1 clubs must also complete a budget by stating $0 for income and expenses)

    WHEN READY SCROLL DOWN TO START THE CHARTER APPLICATION